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Project implementation

We inform our hospital partners on contract management, financial processing and reporting

UZ Kinder

36 joint teams of pediatricians and pediatric nurses work currently on mother-child-healthcare

Vientiane
Vertragunterzeichnung

Contract management

A subsidy agreement is concluded between the German applicant and the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH as part of the Hospital Partnership funding programme. Please note that all related documents for contracts, reports and financial processing for the german institutions are here available (German).

Contract and proof of use
Pixabay Yerson Retamal

Financial processing

Financial processing is the responsibility of the German partner. The project may not start until the agreement has been signed. Using the European Union currency converter, you can correctly state your expenditures in the respective national currency. At the start of the project, you must first submit the funding needs plan and provide confirmation that you have opened a separate sub-account. Then you can request the first advance payment.

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Status reports

Implementing the project activities is the responsibility of the German partner, who decides this in close collaboration with the partners on the ground. Each year, the funding programme is notified of the project status via a status report. Please send us an annual status report and a final report at the end of the project. Even if only very limited activities have been carried out to date, please explain this briefly in the status report. The documents are here available (German).

Good to know

Project participants

The ‘Overview Sheet for Project Participants’ in order to settle the travel expenses for all individuals involved in the hospital partnership. These are people who were not named in your project application because, for example, they were added at a later date or there were staffing changes in your project.

Changes and additions

If there are any changes to your project, for example, a change in the leadership of the project or activities, please notify your contact at the funding programme in good time or simply send us an email.

Project completion and follow-on application

At the end of your project, we look forward to receiving your final report so that we can read about the activities you implemented, the challenges you faced and the lessons you learned. If you have already developed an idea for a new project with your partner, you are welcome to develop a follow-on application and reapply.

Final report
The final report provides information on the extent to which the intended project objective has been attained, based on the results achieved in the partnership project.
Find out more

Final invoice
To complete the contractual terms of your partnership project, we require the final invoice no later than two months after the end of the project term.

Advance payments which have not been settled must be paid back to GIZ without prompting. If large items of equipment were procured for your project – an ultrasound scanner, for example – these must be handed over to the partner in the partner country. All supporting documents must be stored for at least five years by the German Federal Ministry for Economic Cooperation and Development (BMZ), GIZ, the Else Kröner-Fresenius Foundation (EKFS) or the German Federal Audit Office in case of an audit.

Networking and peer-to-peer

We bring you together as hospital partners and create a forum for learning experiences and insider reports.

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